1. Business Name

Spirits Innovation System Co., Ltd.

2. Compliance with Relevant Laws, Regulations, and Guidelines

Our company complies with the “Act on the Use of Numbers for Identifying Specific Individuals in Administrative Procedures” (My Number Act), the “Guidelines for the Proper Handling of Specified Personal Information (Business Operator Edition)”, the “Act on the Protection of Personal Information” (Personal Information Protection Act), and the guidelines issued by each ministry and agency regarding the handling of individual numbers and specified personal information (hereinafter referred to as “specified personal information, etc.”).

3. Purpose of Use

We will use the specific personal information and other data provided to us for the following purposes.

(1) Personal Number-Related Administrative Tasks Concerning Officers, Employees, and Their Dependent Relatives

Preparation of Withholding Tax Statements for Salary Income, etc.
Dependent Deduction (Change) Declaration Form, Insurance Premium Deduction Declaration Form and Salaried Employee Spouse Special Deduction Declaration Form Related Procedures, etc.
Payroll Report Preparation and Related Tasks
Preparation of Notification of Change in Status of Salaried Employee for Special Collection of Payroll Tax
Preparation of Special Collection Switching Application Forms and Related Administrative Tasks
Preparation of Withholding Tax Statements and Special Collection Statements for Retirement Income
Preparation of Payment Statements for Each Recipient of Retirement Allowances, etc.
Administrative Procedures Related to Retirement Income Tax Returns
Preparation of notification documents for asset-building housing savings and asset-building pension savings, etc.
Preparation of health insurance-related notification documents and related tasks
Preparation of documents and other administrative tasks related to the Employees' Pension Insurance
Administrative tasks related to preparing documents for National Pension Category 3 Insured Persons
Preparation of documents and other administrative tasks related to employment insurance

(2) Personal Number-Related Affairs Concerning Individuals Other Than Officers and Employees

Preparation of Withholding Tax Statements for Salary Income, etc.
Preparation of Payment Statements for Compensation, Fees, etc.

4. Matters Concerning Security Management Measures

Our company has established separate “Specific Personal Information Handling Regulations” to prevent the leakage, loss, or damage of specific personal information and to ensure the proper management of personal identification numbers, and we will comply with these regulations.

5. Handling of Entrusted Items

Our company does not entrust the handling of specific personal information, etc., to any third party other than our retained tax accountant.

6. Continuous Improvement

We will strive to continuously improve our handling of specific personal information and other data.

7. Disclosure of Specified Personal Information, etc.

When a request for disclosure of such specified personal information is made by the individual concerned or their representative, we shall respond without delay, except in the following cases:
When there is a risk of harming the life, body, property, or other rights and interests of the individual or a third party
When there is a risk of causing significant disruption to the proper conduct of our business operations
in cases where it would violate laws and regulations

8. Contact Point for Inquiries and Complaints

For inquiries or complaints regarding our handling of specific personal information, please contact us at the following address.
Spirits Innovation System Co., Ltd.　Business Management Department　Manager: Masami Yokoyama
TEL：+81-45-222-8513 (Reception Hours: Weekdays 9:00 AM to 5:30 PM)
FAX：+81-45-222-8523
E-mail：info@si-system.co.jp